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Document Storage and Distribution Software

In the past, storing documents, sharing them, or even sending them out required a lot of coordination and paper. To keep up with the paperwork, filing clerks, couriers and fax machines were frequently used. The environmental impact of the paper used is enormous, especially when you consider the number of trees that needed to be cut down.

Document storage and distribution software brings efficiency and productivity to the workplace, removing many of the manual processes associated with storing and disseminating documents and files. It centralizes the documents, permitting users to quickly access and locate the most recent version. This saves time at work and allows businesses to comply with the regulatory requirements.

The best document management software features an array of sophisticated tools to improve collaboration and improve workflows. Secure storage of documents, automated sync of documents when back online, and team folders that have an extensive control of permissions for different stakeholder groups are all essential. Look for a powerful search engine that delivers relevant results quickly.

FileHold, DocuWare and Q-Pulse are among the most popular document management tools. These services are available in cloud or on-premise installations and offer a variety of features that help streamline document storage and distribution. For example, FileHold offers a secure and encrypted centralized repository, which includes strong search capabilities as well as workflows for reviewing and approvals. It also provides a white-labeled portal for clients, automated document routing, and excellent control of versions to ensure that your employees and clients have access to the latest versions of files.

digital transformation: reimagining business paradigms

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